April 5, 2025 · 6 minute read

Key Takeaways

A private vehicle sales contract is not mandatory, but highly recommended.

The document is not valid if dealing with a dealership or merchant.

Once completed, you can process the transfer yourself using SAAQclic.

Understanding the Private Vehicle Sale Contract

Selling or buying a vehicle privately in Quebec requires proper documentation to ensure a legal and transparent transaction. The sample sales contract from Protégez-vous is a practical tool to formalize this transaction. Let's explore the form, its benefits, and how to complete it correctly to avoid receiving a formal demand letter.

Downloading and completing the free contract template

The used car sales contract between individuals is available here in PDF format and on the Juriclik website, making it easily accessible.

Download the free vehicle sales contract from Juriclik:

screenshot of the sample used vehicle sales contract from Juriclik

This template applies only to private transactions, not between consumers and merchants.

Submission and retention of the sales contract

Once completed, the sales contract should be kept by both parties for their personal records. It doesn't need to be submitted to the SAAQ, but is useful for future verification and during vehicle ownership transfer procedures.

Benefits of the PDF format

The PDF format allows for easy distribution and clear printing, which is required for a valid legal document.

What is a vehicle sales contract?

Definition and importance

A used vehicle sales contract is an unofficial document that formalizes the transaction between seller and buyer. It serves to protect both parties by recording sale details and vehicle information.

Why is it important?

The sales contract is your ally to ensure the legitimacy and security of the transaction. It clarifies sale terms and prevents future misunderstandings. In case of legal dispute, this document can serve as evidence for both parties.

Steps to complete the sales contract

Required elements

To properly complete the sales contract, ensure you have the following:

1. The seller's full name and address.
2. The buyer's full name and address.
3. Detailed vehicle information: make, model, year, vehicle identification number (VIN), etc.
4. Mileage shown on odometer at time of sale
5. Agreed sale price.
6. Date and place of sale.
7. Both parties' signatures.

Tips to avoid mistakes

Common mistakes when completing the contract include incorrect or incomplete contact information. Verify all information before signing.

Advice for sales by power of attorney

Using a power of attorney for vehicle sale? The representative must enter the seller's and buyer's full names in the appropriate sections. Add a note specifying they are acting under power of attorney, for example:

Name of representative, acting under power of attorney for [Seller's name]

When signing, the representative must sign the contract adding:

for [Seller's name] under power of attorney

next to their signature.

These steps ensure the contract is completed legally, protecting all involved parties.

Using SAAQclic for registration transfer

Through the new online services SAAQclic, it's now possible to register a vehicle transfer without visiting a service center. Here's how:

For sellers

Eligibility criteria:

Vehicle type must be in "Passenger Vehicle" category (car or SUV).
Vehicle must be less than 25 years old.
Vehicle must be registered in Quebec.
Vehicle must be registered to one person or have a designated registration holder in case of co-ownership.
No unpaid fines associated with the vehicle.

Steps:

1. Create a Quebec government authentication account if you don't have one.
2. Log in to your SAAQclic account.
3. Transfer the vehicle online by following SAAQclic steps, providing buyer's SAAQ identification number (driver's license number).

For buyers

Recommendations before purchase:

Inspect the vehicle thoroughly during daytime and check accessories.
Test drive the vehicle for sufficient time.
Have the vehicle inspected by a mechanic, especially if it hasn't been driven recently.
Request repair receipts showing mileage.
Obtain vehicle history via SAAQclic.
Ensure the vehicle wasn't flood-damaged.
Check RDPRM for outstanding debts.
Complete a sales contract with seller.

Steps:

1. Record odometer mileage.
2. Create a Quebec government authentication account if needed.
3. Log in to your SAAQclic account.
4. Accept vehicle transfer and register within 48 business hours, verifying all financial information and addresses.

2025 Registration Fees:

In 2025, registration fees in Quebec have changed significantly:

Quebec City: Around $300 for a passenger vehicle (public transit tax increased from $30 to $90)
Greater Montreal: Around $400 (public transit tax increased from $59 to $150 plus $30 for the CMM)

* Note that registration fees may be higher if you have demerit points on your driving record.

Payment methods during the sale

For a secure transaction, choose the right payment method. Cash payments are immediate but risky for large amounts, requiring safety measures like meeting in public places. Certified checks offer bank guarantees but may take time to clear. Interac and bank transfers are secure and traceable, though limited by daily caps or processing delays. PayPal and other online services are fast and offer protection but may incur fees.

Tips to avoid fraud

Always verify fund availability before transferring ownership, and document the transaction to avoid future disputes.

Verifying vehicle history

Start by obtaining a vehicle history report from services like Carfax Canada, which provides information on past accidents, damage, and recalls. This report can also reveal if the vehicle was declared a total loss by an insurer or reported stolen. Check mileage records to detect odometer fraud.

Also, consult the RDPRM (Register of Personal and Movable Real Rights) to ensure the vehicle is free of debts. Confirming these details helps you buy or sell with confidence, fully aware of the vehicle's history.

Beware of counterfeit reports

Never rely solely on a report provided by the seller. Counterfeiters can easily falsify these documents.

Parties' responsibilities during the sale

Seller responsibilities

Provide accurate vehicle information.
Give all required documents to buyer, including registration and sales contract.
Notify SAAQ of vehicle sale.

Buyer responsibilities

Check vehicle condition and document validity.
Obtain new registration from SAAQ.
Get insurance coverage before taking possession.

Conclusion

A private vehicle sales contract is a practical document for vehicle transactions in Quebec. By understanding its importance and completing it properly along with using SAAQclic for registration transfer, you can ensure a secure sale compliant with current laws.